Fishbowl B2B Ecommerce

For many small to medium-sized business to business (B2B) companies the key to success can be effective automation and inventory management. Combined with a powerful ecommerce solution like Cloudfy, it allows manufacturers, wholesalers and distributors to organize and streamline sales to make sure inventory records are updated with each sale.

Fishbowl is ideally suited to ecommerce integration and works with shipments, accounting software, customer relationship management (CRM) systems, and electronic data interchange (EDI). QuickBooks Online and Xero in the Cloud give small and medium-sized businesses access to their accounting information from virtually anywhere on a Mac, PC, tablet, and smartphone.

Scheme of cloudfy and erp integration benefits

A sales order is recorded from your ecommerce platform, Amazon or eBay for example. The information can then be sent to your shipper to begin the order fulfilment process, an invoice can be generated, and available quantities can be updated.

What is Fishbowl?

Fishbowl is a powerful inventory management solution that’s well suited to ecommerce business requirements, especially filling the inventory management gaps for those that use intuit QuickBooks, and it’s good for other accounting solutions like Xero too. It also integrates with shippers like DHL, UPS and FedEx and shipping management packages such as ShipWorks.

It’s easy to set up and is supported by in-house or on-site training packages. There are versions for manufacturers and warehouses giving flexibility to choose the features best suited to your business needs.

As well as accounting and inventory management, it includes material requirements planning (MRP), production and manufacturing control. Features include barcoding, asset management, and raw materials management. It offers customized reporting with automated quoting, ordering and purchasing processes. 

With the Fishbowl work order system users can create and share a wide range of work orders. Manufacturing businesses can track inventory across multiple locations, including warehouse and office facilities.

There’s also an app to allow all these functions to be managed from one centralized solution. Fishbowl Go works on any mobile device with either iOS or Android operating systems, helping you to maintain up to 99.99% accuracy in your inventory records. Scanning barcodes, rather than typing information by hand, reduces data entry errors and speeds up processes to receive and despatch products. 

Many organizations also use Fishbowl to monitor asset levels, consumption of goods and transfers, making it useful for compliance, efficiency, and managing operating expenses.

There’s also an unusual feature which allows you to designate testing locations, which is useful for businesses that undertake research and development. It allows the business to keep track of how much inventory allocated to testing is used rather than sold. 

Boxstorm®

Fishbowl has also created the Boxstorm Forever FreeTM Cloud-based inventory management option. This allows entry-level businesses to avoid the use of whiteboards, spreadsheets, or other manual processes. 

It’s the first no-cost online inventory management solution to integrate with QuickBooks Online. There are three other versions of Boxstorm with selling, purchasing, and tracking features.

Fishbowl for manufacturing

Fishbowl has a tailored solution for manufacturers, which includes the ability to automate complex manufacturing tasks with bills of materials, instructions, and stages. Almost unlimited inventory items can be tracked, alongside time and labor to allow more accurate work order costing.

Manufacture orders, work orders, bills of materials, and other key documents can all be automatically generated when a sales order is received. 

It also makes it much easier to find parts and products using product numbers or barcode scans, letting you know stock levels and prompting reordering.

Fishbowl for warehouses 

For fast delivery, Fishbowl Warehouse integrates with your ecommerce platform and your other sales channels to speed up despatch from multiple warehouses to convert your orders into cash more quickly. 

To avoid out of stock situations products can be quickly transferred between locations, using their lot numbers, serial numbers, or other criteria. Automatic reorder points allow you to restock your products at just the right time. Previous sales data can be used to make informed decisions about how much inventory you need. 

Fishbowl add-ons

There are several additional features on offer to complement your basic licence:

  • Fishbowl Anywhere for access to Fishbowl on all devices 
  • Fishbowl Checkout synchronizes sales and inventory information at point-of-sale (POS) 
  • Fishbowl Commerce provides inventory management across multiple sales channels
  • Fishbowl for Salesforce improves customer service by allowing your sales team to place and monitor orders, and to check inventory levels 
  • Fishbowl ShipExpress allows quotes from shippers and customer addresses to be confirmed easily, along with printing shipping labels and packing lists.

Multi-currency

The multi-currency feature allows you to create and receive sales orders and purchase orders in any currency. For example, you could receive a sales order from a client in France and Fishbowl will automatically convert the prices to your local currency. International purchase orders can be sent in the vendor’s local currency and you can assign currencies to vendors and customers to automatically convert sales orders or purchase orders.

Part tracking

You can track individual parts rather than whole products in real time so that you know where all elements can be found, right down to the bin or shelf number in your warehouse. They can be tracked by lot number, serial number, revision date, expiration date, or tag number, giving you plenty of flexibility. This feature also tracks costs for each part, including manufacturing prices, storage fees, and labor costs, to help you maintain accurate cost of goods sold (COGS)

Sales and purchasing

The sales and purchasing module can be used to set up pricing tiers, upgrade and customize products, and turn quotes into sales orders. You can create quick lists for regular customers, helping your warehouse to fulfil recurring orders quickly. The customer group feature allows you to set up client-specific discounts and variable pricing to manage your wholesale or loyalty program customers.

Reporting

Organizing your sales and product data into graphs and forecasts helps you keep track of your business performance. Fishbowl’s Gross Sales Product report allows you to keep track of your best-performing salespeople and products and with the turnover bar graph or pie chart you can see how often you sell all your inventory in the year.

There’s also a useful adjustment report for QuickBooks users which shows how often your accounting figures have been updated by Fishbowl so you can make sure your inventory system is correctly synchronizing with your accounting records. You can also work with Fishbowl for customized reports.

To find out how to harness the power of a Cloudfy and Fishbowl integration for your business talk to one of our experts.

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